Automated User Group Management: Enhancing Training Efficiency with LearnUpon

Highlights

Academy Smart automated the process of moving users into groups after course completion, reducing manual effort and ensuring accurate group assignments.

This solution improved operational efficiency, enhanced user experience, and delivered significant cost savings by minimizing administrative overhead.

ELI is a human capital consulting firm that helps organizations establish behavioral boundaries for an optimized culture. This prevents the lost productivity, turnover, and brand damage caused by uncivil behavior. Their award-winning training experiences are based on real-life scenarios and are backed by our deep legal expertise and a proactive, high-touch approach.

Employees: 11-50

Industry: E-learning

Sector: Professional Training and Coaching

Primary Objectives

Automate User Grouping

Seamlessly assign users to groups based on course completion.
Streamline Processes

Reduce manual interventions and improve workflow efficiency.
Minimize Errors

Ensure precise and consistent group assignments.
Improve User Experience

Enable timely access to relevant resources and communities.

How Academy SMART Helped

Academy Smart automated the process of moving users into different groups after completing courses in LearnUpon. The solution involved:

Developing Middleware:

Middleware was created to enable real-time communication between LearnUpon’s API and the custom solution, ensuring accurate data processing and updates.

Automating Group Assignments:

Learners are automatically assigned to new groups based on course completion, using predefined mappings triggered by custom course data.

Managing Multiple Group Memberships:

Users can be assigned to multiple groups, retaining previous memberships while adding new ones based on course progress.

Testing and Integration:

A test account was used to verify statuses and memberships, with API keys and webhooks set up to ensure seamless automation.

Business Impact

Operational Efficiency:

Reduced manual effort and saved time, allowing teams to focus on strategic initiatives.
Enhanced User Experience:

Faster and more accurate group assignments ensure learners access the right resources and communities without delay.
Cost Savings:

Minimized administrative overhead by automating routine processes, leading to long-term cost efficiency.

Summary

Technologies

Java

AWS

Services

Web Development

Project Managemet

Quality Assurance

API Integration

Team

Full-stack Engineer

Project Manager

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Looking for a reliable IT partner?

As the Chief Business Officer at Academy SMART, I can help with cost and time estimates for your project’s development and advise on tech advancements and smart software solutions based on our 15 years of experience. Whether you need to strengthen your team, streamline operations, enhance product security or productivity — we take on managing tasks and delivery; you focus on your core objectives.

Iryna Kurkina,

Chief Business Officer at Academy SMART

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Automated User Group Management for Training Company