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CUSTOM LMS FOR TRAINING PROVIDERS

Your own learning platform to sell courses on. Built 50% faster

A custom LMS built for training providers with no per-seat fees and vendor lock-in. Our ready-built solution can reduce your time to launch by up to 7 months.

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TRUSTED BY REGULATED ORGANIZATIONS ACROSS 19 COUNTRIES

After this, you can move into development with us 
or use our recommendations to guide your team.

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Talk to our LMS expert to see
what’s possible.

A security awareness company cuts LMS costs by 68% with a custom platform

Read the whole story
68% cheaper than using a SaaS solution
Used by 86+ companies, with its own branding
5 months from idea to first release
5+ year ongoing partnership
“Sometimes it felt like a whole army was working for us, and that felt great.”
Vittaly Tavor
Director, E-Learning Company

Get a plan to guide your LMS decisions

Make confident LMS choices grounded in your business model and growth goals. Here are the scenarios our LMS consulting services cover.

Platform assessment

Decide what platform option to go with

We evaluate your current setup, learning workflows, integrations, and constraints to determine whether SaaS, open-source, or a custom LMS is the right long-term option.
WHAT YOU GET
  • Open source vs SaaS vs custom LMS assessment
  • Total cost of ownership projections (5-year view)
  • Feature gap analysis for your specific use case
Learn more Learn more
LMS SaaS capability audit

Know whether to extend, integrate or migrate

Is your SaaS LMS worth extending, or is it holding you back? If you’re using a platform like LearnUpon or Docebo, we analyse your requirements and tell you what can be fixed and how.
WHAT YOU GET
  • Feature gap identification
  • Extension vs migration decision framework
  • Custom middleware opportunities
  • Integration assessment
Learn more Learn more
Custom LMS feasibility study

Get timelines, cost and architecture for your custom LMS

When custom is the right path, we define the LMS scope, architecture, technology stack, integrations, timeline, and budget required to launch and scale.
WHAT YOU GET
  • Build vs buy financial analysis
  • Architecture recommendations
  • Development timeline and roadmap
  • Technology stack recommendations
  • Scalability and security planning
Learn more Learn more
Integration or automation roadmap

Know how to connect your LMS ecosystem

We design how your LMS should integrate with HRM, CRM, CPD, payments, analytics, and other systems.
WHAT YOU GET
  • Integration requirements mapping
  • API compatibility assessment
  • Middleware vs native integration analysis
  • Automation workflow design
Learn more Learn more
Platform assessment

Decide what platform option to go with

We evaluate your current setup, learning workflows, integrations, and constraints to determine whether SaaS, open-source, or a custom LMS is the right long-term option.

WHAT YOU GET
  • Open source vs SaaS vs custom LMS assessment
  • Total cost of ownership projections (5-year view)
  • Feature gap analysis for your specific use case
Learn more Learn more
LMS SaaS capability audit

Know whether to extend, integrate or migrate

Is your SaaS LMS worth extending, or is it holding you back? If you’re using a platform like LearnUpon or Docebo, we analyse your requirements and tell you what can be fixed and how.

WHAT YOU GET
  • Feature gap identification
  • Extension vs migration decision framework
  • Custom middleware opportunities
  • Integration assessment
Learn more Learn more
Custom LMS feasibility study

Get timelines, cost and architecture for your custom LMS

When custom is the right path, we define the LMS scope, architecture, technology stack, integrations, timeline, and budget required to launch and scale.

WHAT YOU GET
  • Build vs buy financial analysis
  • Architecture recommendations
  • Development timeline and roadmap
  • Technology stack recommendations
  • Scalability and security planning
Learn more Learn more
Integration or automation roadmap

Know how to connect your LMS ecosystem

We design how your LMS should integrate with HRM, CRM, CPD, payments, analytics, and other systems.

WHAT YOU GET
  • Integration requirements mapping
  • API compatibility assessment
  • Middleware vs native integration analysis
  • Automation workflow design
Learn more Learn more
ACADEMY SMART VS ALTERNATIVES

SaaS, open-source, or other development team? Neither.

SaaS LMS

Per-seat pricing that grows with every client you win. No custom logic or roadmap control.

Open-source (Moodle)

Free to install, expensive to run. Legacy architecture, constant plugin conflicts, and a UX your clients will notice.

Development agency

No LMS expertise means you become the technical product owner. Timelines get bigger, budgets too, and things don’t work the way they should.

Why training providers work with Academy Smart

15 years building LMS platforms: we don't learn on your budget
Faster delivery with our pre-built LMS foundation
One-time license: no per-seat fees, no vendor lock-in
Multi-tenant architecture built for training businesses from day one
Expertise in SCORM, xAPI, AICC, LTI
Self-hosted: your data, your infrastructure, your control
A long-term engineering partner, not a one-off project vendor

Get it done right in 3 weeks

Expert-guided process that requires minimal time from your team while delivering maximum clarity on your LMS decision.

Free strategy call

Free strategy call

30-minute consultation to understand your situation and determine which consulting package fits your needs.

What we'll cover:
  • Your current LMS challenges
  • What you've tried already
  • Your timeline and budget constraints
  • Whether consulting is the right fit
01
Discovery

Discovery

Week 1 starts with a deep-dive workshop where we map your entire learning operation: business model, user workflows, integration requirements, and growth plans.

You'll answer questions like:
  • Who are your learners and how do they access content?
  • What manual processes are killing your team?
  • What does success look like in 12 months? 3 years?
  • What are your non-negotiable requirements?
02
Strategy

Strategy

Week 2 is where our 15 years of experience goes to work. We evaluate every viable option:

  • Run the numbers on LearnUpon + extensions vs custom build
  • Model your 5-year costs under different scenarios
  • Design technical architecture for custom solutions
  • Identify integration risks before they become blockers
  • Pressure-test scalability assumptions
03
Roadmap

Roadmap

Week 3, we present your roadmap, or developer-ready specifications with:

  • Platform recommendation
  • Technical architecture and wireframes
  • Feature prioritization and phase planning
  • Integration strategy and automation roadmap
  • Realistic timelines and budget breakdowns
  • Risk mitigation plan
04
Next steps

Next steps

Week  4, you're ready to execute. Whether you work with Academy Smart, your team, or another vendor, you now have a plan that removes guesswork.

If continuing with us:
  • Implementation starts immediately
  • Your consulting investment is credited toward build costs
05

Trusted by training providers and regulated organizations worldwide

Check out what they have to say about working with Academy Smart.

“Sometimes it felt like a whole army was working for us, and that felt great.”
Alain Rees
Alain Rees
CEO, Cyber ​​Inc.
“The experience has been exceptional from start to finish.”
Nicole Luque
Nicole Luque
L&D Manager, IMarEST
"The process of working with Academy Smart has been very smooth."
Justin Weber
Justin Weber
CTO, Sourcetoad
"Academy Smart impressed us with their communication and project management."
Boy Blonk
Boy Blonk
CEO, NextGen Innovation
"Their versatility and can-do mentality stand out."
Willem Jacobs
Willem Jacobs
CEO, Yabbu
"The team maintains a service-oriented working style."
CEO, JFrog
"They just need to continue keeping up with technologies and doing the great work they’re doing."
Evgeny Golubov
Evgeny Golubov
CEO, Commit Offshore
"Their flexibility in compromising and ability to propose suitable solutions were commendable."
Michiel de Vos
Michiel de Vos
Head of Development, Exivity
"They were willing to work outside normal business hours and were quick to respond to me."
Oleg Rudenko
Oleg Rudenko
CEO, Volidar KG
“The talent and expertise of their staff are outstanding.”
Michael Gillespie
Michael Gillespie
CEO, BlueEQ

Choose your package

Or hop on a call and we'll help you decide.

Starter LMS

Best for content providers who need a fast 
launch with room to grow

$17K one-time
4-6 weeks delivery
Book a demo Book a demo
Everything in Starter, plus:
  • Full platform deployment on your infrastructure
  • White-label branding for your organization
  • Multi-tenant architecture (up to [X] client environments)
  • SCORM, xAPI & AICC support
  • Learning path builder
  • Role-based access control
  • Bulk user onboarding via CSV
  • Seat management system
  • Role-specific dashboards
  • Mobile-responsive unified U

Custom LMS

Best for training providers, enterprises, and multi-site organizations

$85K-$120K one-time
6 months delivery
Get a quote Get a quote
Everything in Pro, plus:
  • Custom feature development tailored to your workflows
  • CRM, HR, SSO & payment integrations
  • Advanced reporting & scheduled exports
  • Gamification, custom learning paths, and learner engagement features
  • LTI 1.1/1.3/Advantage support
  • Multi-language support
  • Dedicated project manager and LMS architect

Starter LMS

content providers who need a fast 
launch with room to grow

$17K one-time
4-6 weeks delivery
Book a demo Book a demo
Everything in Starter, plus:
  • Full platform deployment on your infrastructure
  • White-label branding for your organization
  • Multi-tenant architecture (up to [X] client environments)
  • SCORM, xAPI & AICC support
  • Learning path builder
  • Role-based access control
  • Bulk user onboarding via CSV
  • Seat management system
  • Role-specific dashboards
  • Mobile-responsive unified U

Custom LMS

training providers, enterprises, and multi-site organizations

$85K-$120K one-time
6 months delivery
Get a quote Get a quote
Everything in Pro, plus:
  • Custom feature development tailored to your workflows
  • CRM, HR, SSO & payment integrations
  • Advanced reporting & scheduled exports
  • Gamification, custom learning paths, and learner engagement features
  • LTI 1.1/1.3/Advantage support
  • Multi-language support
  • Dedicated project manager and LMS architect

Questions clients ask before we start

Have questions? We’re happy to help

Ask a question Ask a question

Let’s build the LMS your business will profit off

Book a call and we'll give you a free project estimate.

Book a call Book a call

Your first call with us is FREE.
And packed with value.

Get a 30-minute call with
our LMS expert
See which approach fits your goals
Receive a plan aligned with your timeline and budget