Up to 100 hours of free migration
Users, groups, SCORM packages, and completion history all moved.
You know it’s time
to move
The longer you stay, the more it costs.
You're on SaaS…
And every time your user count grows, so does the bill. The features you need? Somewhere on the roadmap.
You're on Moodle…
And it turned into years of plugins, workarounds, and code nobody wants to touch. Funny thing for a free platform.
You're on a legacy system…
And it barely works. There's no vendor support, no API, and the one person who understands it could leave tomorrow.
Migrating doesn't have to be a big-bang project
Academy Smart handles migration as a controlled transition. Your old LMS stays live until the new one is validated. Your learners keep training throughout, and your data moves over intact.
Learners uninterrupted
Training continues on your existing platform while the new one is being built.
You decide when to switch
We don't cut over until you've tested the new system and signed off on it.
Up to 100 hours of free migration
Users, groups, SCORM packages, and completion history all moved.
Learners uninterrupted
Training continues on your existing platform while the new one is being built.
You decide when to switch
We don't cut over until you've tested the new system and signed off on it.
Migration scenarios we handle
How we approach migrations from the platforms our clients are leaving behind.
SAAS → CUSTOM LMS
Get off SaaS before the next renewal
We run your new LMS in parallel with your existing SaaS, keep completions and progress synced across both, and move learners over in stages.
WHAT YOU GET
- Data exported from LearnUpon, Docebo, or TalentLMS in whatever format they provide
- Mid-course progress preserved: learners pick up exactly where they left off
- Migration timed around your contract end date
OPEN-SOURCE → CUSTOM LMS
Get off Moodle without carrying the debt forward
We audit your Moodle setup, separate the logic worth preserving from technical debt, and rebuild it on a modern stack.
WHAT YOU GET
- Custom logic rebuilt properly, not patched over
- Plugin dependencies mapped and resolved before cutover
- Moodle data structure translated to new LMS
LEGACY → CUSTOM LMS
Get off a legacy system before it fails you
We extract your data however it exists (database dumps, spreadsheets, manual records), normalise it, and map it to your new LMS’s structure.
WHAT YOU GET
- Records extracted regardless of format or age
- Every data source documented and accounted for before migration starts
- Old system decommissioned only after every record is verified in the new one
LEARNDASH → CUSTOM LMS
Keep your WordPress site, replace what's broken underneath
We build a dedicated LMS that runs behind your existing WordPress frontend. Your members log in the same way, see the same experience, and never notice the switch.
WHAT YOU GET
- LMS and website separated without downtime
- WordPress course data and completion records extracted and remapped
- SCORM content repackaged for the new platform where needed
SAAS → CUSTOM LMS
Get off SaaS before the next renewal
We run your new LMS in parallel with your existing SaaS, keep completions and progress synced across both, and move learners over in stages.
WHAT YOU GET
- Data exported from LearnUpon, Docebo, or TalentLMS in whatever format they provide
- Mid-course progress preserved: learners pick up exactly where they left off
- Migration timed around your contract end date
OPEN-SOURCE → CUSTOM LMS
Get off Moodle without carrying the debt forward
We audit your Moodle setup, separate the logic worth preserving from technical debt, and rebuild it on a modern stack.
WHAT YOU GET
- Custom logic rebuilt properly, not patched over
- Plugin dependencies mapped and resolved before cutover
- Moodle data structure translated to new LMS
LEGACY → CUSTOM LMS
Get off a legacy system before it fails you
We extract your data however it exists (database dumps, spreadsheets, manual records), normalise it, and map it to your new LMS’s structure.
WHAT YOU GET
- Records extracted regardless of format or age
- Every data source documented and accounted for before migration starts
- Old system decommissioned only after every record is verified in the new one
LEARNDASH → CUSTOM LMS
Keep your WordPress site, replace what's broken underneath
We build a dedicated LMS that runs behind your existing WordPress frontend. Your members log in the same way, see the same experience, and never notice the switch.
WHAT YOU GET
- LMS and website separated without downtime
- WordPress course data and completion records extracted and remapped
- SCORM content repackaged for the new platform where needed
Your LMS migration, done in phases
Here's how we move you over.
Free strategy call
We run a 30-minute consultation to understand your case.
What we'll cover:
- Which platform you're migrating from
- What's driving the move
- What data needs to move
- Rough timeline and budget
01
Discovery
We go through your current platform, data structure, custom logic, and integrations.
What you get:
- Full audit of current LMS data and architecture
- Fixed-price quote
- Scope of what moves, what gets rebuilt, and in what order
02
Migration design
We design your new LMS and plan how the migration will run.
What you get:
- Technical design document
- Zero-Downtime LMS Migration Path
- AI-Readiness Stack assessment, so your new platform is built for what's coming
- Security and compliance review
03
Build and validate
We build the new LMS and run both systems in parallel.
What you get:
- New platform live in staging with your real data
- Completion records, certificates, and progress verified before go-live
- Your team signs off before anything switches
04
Switch, retire, support
We move traffic over in stages and switch off the old system once everything checks out.
What you get:
- Phased cutover, no big-bang switch
- Full documentation handed over to your team
- Optional ongoing support available
05
Trusted by training providers and regulated organizations worldwide
Check out what they have to say about working with Academy Smart.
“Sometimes it felt like a whole army was working for us, and that felt great.”
“The experience has been exceptional from start to finish.”
"The process of working with Academy Smart has been very smooth."
"Academy Smart impressed us with their communication and project management."
"Their versatility and can-do mentality stand out."
"The team maintains a service-oriented working style."
"They just need to continue keeping up with technologies and doing the great work they’re doing."
"Their flexibility in compromising and ability to propose suitable solutions were commendable."
"They were willing to work outside normal business hours and were quick to respond to me."
“The talent and expertise of their staff are outstanding.”
Why teams trust Academy Smart with
LMS migrations
We've moved learning platforms of every shape and size.
500+ LMS implementations
…across SaaS, open-source installs, legacy, and custom builds. We've seen the messy data, the undocumented logic, and the edge cases.
LearnUpon Professional Partner
We work directly with LearnUpon's APIs. If you're migrating from LearnUpon, we know how it handles data, users, and content.
Pre-built LMS foundation
Common flows like user sync, access rules, and reporting are already solved, so we can focus on what’s specific to your business.
15 years of LMS expertise
We’ve been building LMS solutions since 2009. We know how learning systems behave with real users and data — and what to expect.
500+ LMS implementations
…across SaaS, open-source installs, legacy, and custom builds. We've seen the messy data, the undocumented logic, and the edge cases.
LearnUpon Professional Partner
We work directly with LearnUpon's APIs. If you're migrating from LearnUpon, we know how it handles data, users, and content.
Pre-built LMS foundation
Common flows like user sync, access rules, and reporting are already solved, so we can focus on what’s specific to your business.
15 years of LMS expertise
We’ve been building LMS solutions since 2009. We know how learning systems behave with real users and data — and what to expect.
Migration is part of every LMS project we do. For most clients, it runs during the final 4–6 weeks of the build, once the new platform is live in staging and validated. How long that takes depends on how much data you have, how many systems you’re moving from, and how much custom logic needs to carry over. We give you a timeline during discovery before any work begins.
It’s included. Every LMS project we take on comes with up to free 100 hours of migration: users, groups, course content, SCORM packages, and completion history. For most clients that covers everything. If your situation is more complex (multiple legacy systems, years of fragmented records, custom reporting logic), we flag anything outside the standard inclusion during discovery before you commit.
We need one internal point of contact (typically someone from L&D, HR Ops, or IT) on your part who can confirm your business rules and sign off on decisions. Then, while we handle the technical work, they’ll be validating that everything matches how your organisation runs.
We check for this specifically during discovery. We document things like certificate rules, course sequencing, branch structures, and access logic based on job role or membership status. If something was a workaround on your old system, we’ll often rebuild it properly so you’re not carrying the same problem forward.
No. Completion records, scores, certificates, timestamps all move with you. Before we touch anything, we document what you have, agree on how it should be displayed in the new platform, and confirm every record is accounted for. If someone completed a course three years ago, that record is there on day one of the new system.
They shouldn’t notice interruptions at all. That’s the goal. We run the new LMS in parallel with your existing one (users, progress, and completions stay in sync) and only move traffic over in stages once everything is validated. The old system stays live until that moment. We’ve done this with 25,000+ learners at Teachers of Tomorrow without a single disruption to active training.
It’s actually the right time. Most LMS projects take 3–6 months to plan and build properly, so starting while you’re still in your contract means you’re ready to switch the moment it expires. We’ll scope the project, agree on the architecture, and have everything ready to go when your contract ends.
Yes, and it’s more common than you’d think. Most organisations come to us with a mix of clean user data, structured completion records, fragmented course history, and a mix of spreadsheets. We assess what you have during discovery, normalise what can be normalised, and agree upfront on what’s worth migrating and what isn’t.
Let's get you off the platform that's holding you back
Book a free consultation and we'll assess you what your migration will take.
Get a 30-minute call with our LMS expert
Find out what your migration would involve
Get a scoping proposal with timeline and fixed price
