Custom learning infrastructure for enterprise scale and compliance
We provide custom enterprise LMS development for multi-region organizations with complex role structures, and compliance-heavy environments. Our pre-built foundation cuts delivery time by up to 50%
SaaS LMS are built for median customer, not enterprise
Most SaaS LMS vendors avoid enterprise features because they increase support cost, break standardization and don’t scale across all customers. Custom LMS is built to match how your organization works.
Problem 01
You're on the enterprise SaaS tier. You're still hitting limits
Enterprise licensing unlocked more seats and a dedicated CSM. It didn't unlock a custom CPD rules engine or the multi-tenant hierarchy you require.
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Our approach
A platform built for your org structure
Moving to a custom enterprise LMS doesn't mean starting from scratch. Our pre-built LMS covers the needed functionality. The budget goes to the integrations, compliance rules, and hierarchy logic your SaaS was never going to deliver.
Problem 02
14 business units. 14 sets of rules
Your platform wasn't designed for this. So your team rebuilds configurations manually for every entity. One misconfiguration and you have a data segregation problem.
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Our approach
One platform, unlimited isolated environments
Every entity gets its own branded portal, user base, and data. They are all managed from a single admin layer. We build multi-tenant architectures for enterprises.
Problem 03
Your compliance team works from a spreadsheet
Conferences, self-funded courses, on-the-job learning - none of it shows up in your platform. The team needs to pull records from four different systems.
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Our approach
Continuing Professional Development built in
We build the rules engine, the external activity log, and the manager dashboards your compliance team needs to stay audit-ready. View our CPD dashboard
Problem 04
Need custom integrations? Wait!
Your vendor put it on the roadmap. Which means Q4, next year, or a workaround your team manages by hand. Enterprise requirements don't fit the median customer profile SaaS vendors build for.
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Our approach
We build what your enterprise needs
HRM integrations, SSO, multi-level approval workflows, custom reporting. You're not waiting on a vendor to decide it's worth building.
Problem 05
"Enterprise custom development" is a two-year timeline
That's the assumption. It comes from working with generalist agencies that start every LMS build from zero. True, enterprise development is complex. The timeline doesn't have to be.
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Our approach
A pre-built LMS and CPD foundation
80% of what your enterprise needs already exists. We scope the 20% specific to your organization and build that. We deliver enterprise LMS in 5-7 months. From $85K, fixed price.
Free 30-minute consultation
Custom LMS for enterprise. Built by the team delivering learning infrastructure since 2009.
Academy Smart is specialized in custom learning platform development. We don't start from scratch. With our pre-built LMS and CPD dashboard, most of your budget goes to the 20% that's specific to your organization.
The enterprise LMS your organization has been waiting for
We engineer a learning platform for the hierarchy, compliance requirements, and integration depth your organization has.
01Enterprise role and hierarchy management
Most LMS platforms support roles. Enterprise organizations need hierarchy. They have regional leads, line managers, department admins, compliance officers. We create tailored approval authority with different access levels and reporting views.
User provisioning, role assignment, and access control shouldn't be a manual process at enterprise scale. We connect your LMS with BambooHR, Workday, UKG, Rippling, NetForum, Azure AD, Salesforce – everything you're already using.
Different seniority levels, CPD hour requirements and activity categories count toward compliance. We model your regulatory requirements with multi-level, multi-category, pro-rata adjustments for individual circumstances. The platform enforces these rules.
We build the external activity log so learners can submit non-platform learning for compliance credit, managers can approve it, and compliance teams can audit it. Everything in one place, not four.
Exam periods, global onboarding cohorts, mandatory compliance deadlines - we design the infrastructure for your specific concurrent-user profile. Tested to 10,000+ concurrent users without performance degradation.
SAML 2.0, OAuth, and federated identity management built into the platform architecture. Learners access the platform through your existing identity provider. Role changes in your HRM reflect in the LMS automatically.
Three options enterprise organizations try before they call us
SaaS LMS
Per-seat pricing made sense at 500 users. At 5,000 across four regions, it doesn't. Every new country you roll out into makes the bill worse.
Open-source (Moodle)
No licensing cost. But enterprise customization on a legacy architecture means expensive developers, constant plugin conflicts, and a UX your learners will notice. The Total Cost of Change makes Moodle the most expensive option at enterprise scale.
Large system integrator
They bring a methodology and a project manager. The LMS domain knowledge arrives later, when the scope starts shrinking to meet the deadline. Timelines reach 2 years. Budgets follow.
Why us
Why enterprise organizations work with Academy Smart
0115 years LMS-only engineering: enterprise requirements aren't new problems for us
02Pre-built foundation. Your budget goes to the 20% that's specific to your organization
03One-time investment with no per-seat fees
04CPD compliance rules engine. External activities tracked and audit-ready.
06High-load architecture designed for your peak concurrent-user profile, not a SaaS vendor's average
07Self-hosted and GDPR-compliant by design. Academy Smart is ISO 27001 certified.
How it works
Your enterprise LMS, live in 5-7 months
Most enterprise LMS projects run long because the team starts from zero. We don't. Here's what to expect.
Step 01
Free strategy call
30 minutes to map your enterprise requirements.
What you get:
How your organization currently delivers and tracks learning
Where your platform is creating manual work or compliance risk
Whether a custom LMS, a pre-built foundation, or a CPD-only engagement makes more sense for your situation
Rough timeline and investment range
Step 02
Discovery
We map your org hierarchy, compliance rules, content types, HRM stack, integration dependencies, regional rollout requirements, and concurrent-user load profile.
What we'll cover:
Fixed-price quote with no scope creep risk
Project timeline broken into phases
Clear scope of what gets built, in what order, and why
Step 03
Architecture design
The blueprint your enterprise LMS is built from. Tenant hierarchy, role and permission structure, CPD rules engine design, integration map, security and data architecture, and hosting configuration. Every decision is documented.
What we'll cover:
Technical design document covering all five implementation layers
Security and compliance review
Platform blueprint built around your org structure
Step 04
Build and test
80% of your platform exists on day one. Your budget goes to the 20% that makes it yours. We build on the pre-built LMS foundation. The project focuses on your CPD rules engine, integrations, custom hierarchy logic, and any workflows specific to your company.
What we'll cover:
Working platform in staging environment
Regular demos so you see progress throughout
Adjustments based on your feedback
Step 05
Launch
A zero-disruption rollout (no matter how many regions or entities you're moving). We deploy to your infrastructure, migrate existing users, courses, and completion records, and move traffic in stages. Regional admins trained before go-live. Learners land on a familiar interface with their history intact
What we'll cover:
Fully deployed enterprise LMS on your infrastructure
All existing users, completion records, and course content migrated
Regional and entity admins trained and operational at launch
Step 06
Ongoing support (optional)
Enterprise learning platforms evolve. We stay with you as your organization grows, shipping updates, building new features, and keeping the platform current.
What we'll cover:
Monthly retainer for updates, bug fixes, performance monitoring, and new feature development
No internal development team required
Cyber Inc. has been with us for 5+ years. We're still shipping updates together.
Trusted by training providers and regulated organizations worldwide
Check out what they have to say about working with Academy Smart.
“Sometimes it felt like a whole army was working for us, and that felt great.”
Alain Rees
CEO, Cyber Inc.
“The experience has been exceptional from start to finish.”
Nicole Luque
L&D Manager, IMarEST
"The process of working with Academy Smart has been very smooth."
Justin Weber
CTO, Sourcetoad
"Academy Smart impressed us with their communication and project management."
Boy Blonk
CEO, NextGen Innovation
"Their versatility and can-do mentality stand out."
Willem Jacobs
CEO, Yabbu
“Sometimes it felt like a whole army was working for us, and that felt great.”
Alain Rees
CEO, Cyber Inc.
“The experience has been exceptional from start to finish.”
Nicole Luque
L&D Manager, IMarEST
"The process of working with Academy Smart has been very smooth."
Justin Weber
CTO, Sourcetoad
"Academy Smart impressed us with their communication and project management."
Boy Blonk
CEO, NextGen Innovation
"Their versatility and can-do mentality stand out."
Willem Jacobs
CEO, Yabbu
"The team maintains a service-oriented working style."
Vittaly Tavor
CEO, JFrog
"They just need to continue keeping up with technologies and doing the great work they’re doing."
Evgeny Golubov
CEO, Commit Offshore
"Their flexibility in compromising and ability to propose suitable solutions were commendable."
Michiel de Vos
Head of Development, Exivity
"They were willing to work outside normal business hours and were quick to respond to me."
Oleg Rudenko
CEO, Volidar KG
“The talent and expertise of their staff are outstanding.”
Michael Gillespie
CEO, BlueEQ
"The team maintains a service-oriented working style."
Vittaly Tavor
CEO, JFrog
"They just need to continue keeping up with technologies and doing the great work they’re doing."
Evgeny Golubov
CEO, Commit Offshore
"Their flexibility in compromising and ability to propose suitable solutions were commendable."
Michiel de Vos
Head of Development, Exivity
"They were willing to work outside normal business hours and were quick to respond to me."
Oleg Rudenko
CEO, Volidar KG
“The talent and expertise of their staff are outstanding.”
Michael Gillespie
CEO, BlueEQ
Pricing
One way to start now. One way to own it entirely
Not sure which fits your situation? The strategy call is free. We'll tell you which one makes sense.
CPD for Enterprise
Best when you need audit-ready CPD compliance without replacing your current LMS
$11.5Kone-time2 month delivery; Support: Optional monthly retainer from $550/month
€10Kone-time2 month delivery; Support: Optional monthly retainer from €500/month
What’s included:CPD rules engineExternal activity trackingReal-time dashboards for learners, managers, and compliance leadsPro-rata adjustments for individual circumstancesWorks on top of your existing LMS via APIAudit trail and compliance reportingAdmin training included
Custom LMS
Best when you need a platform engineered to your org structure, compliance requirements, and integration stack
$85K-120Kone-timeSupport: Optional monthly retainer from $550/month
€75K-€105Kone-timeSupport: Optional monthly retainer from €500/month
What’s included:Everything in CPD, plusMulti-tenant architecture for unlimited isolated entitiesWhite-label branding per region or business unitSCORM/xAPI/AICC supportCustom org hierarchy and role logicHRM, CRM, AMS, and identity integrationsCustom workflows, approval logic, and automation rulesHigh-load architecture for 10,000+ concurrent usersAI features: coaching, recommendations, personalized learning pathsRegional rollout support and admin training
Can the CPD solution work on top of our existing LMS without replacing it?
Yes. The CPD platform integrates with your current LMS via API, so nothing gets replaced.
How do you handle multi-region deployments and data residency requirements?
The platform runs on your infrastructure in the regions you specify. Data residency, GDPR-compliant architecture, and regional data segregation are built into the design. Each entity or region gets its own isolated environment managed from a single admin layer.
What integrations do you support?
We've built middleware integrations for BambooHR, Workday, UKG, Rippling, NetForum, AFAS, Azure AD, Salesforce, Stripe, and SAML 2.0 / OAuth identity providers. If your stack isn't on this list, we scope it in discovery.
How does the CPD rules engine handle different seniority levels and activity types?
The rules engine models your regulatory requirements. Compliance teams define the rules through an admin interface. William Fry (one of Ireland's leading corporate law firms) runs 600+ solicitors through this system across 25 CPD hours per year with mandatory category requirements on top.
What happens after delivery? Do we need an internal team to maintain it?
No. We offer an optional monthly support retainer covering updates, bug fixes, performance monitoring, and new feature development.
How secure is the platform?
The platform runs on your infrastructure under your security protocols. We follow enterprise-grade security practices: role-based access control, encrypted storage and transfer, GDPR-compliant workflows, and secure APIs. Academy Smart is ISO 27001 certified. Clients in healthcare, insurance, and legal run on platforms we've built.
Let's scope your enterprise LMS
Book a call and we'll give you a free project estimate.
Your first call with us is FREE.
And packed with value.
Free 30-minute call with an LMS architect who has built this before
Honest assessment: whether custom, starter, or CPD-only fits your situation
Fixed-price proposal with a timeline your leadership team can plan around
Reach out to start talking today!
Share your LMS goals, technical needs, or current platform challenges. Our team will review and get back to you with the next steps.
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Academy Smart team is really in the thinking process which is unusual when you are outsourcing the project. When we send a new batch of features we want to have on our platform, they always come back with feedback including advice for either better performance or costs saving. We have a great Project Manager for 1,5 years and it’s really different from other companies. It really feels that we are working on the same project.
Alain ReesDirector, E-Learning Company
